JOB VACANCY ANNOUNCEMENT

Khibrad Recruitment Agency

Position: Project Coordinator

Location: Balcad, Somalia
Employment Type: Full-Time
Recruitment Agency: Khibrad Recruitment Agency

About the Position

Khibrad Recruitment Agency is seeking a qualified, organized, and motivated Project Coordinator to support the planning, coordination, implementation, and monitoring of project activities in Balcad.

The successful candidate will be responsible for coordinating project activities, maintaining accurate project documentation, supporting communication among project stakeholders, preparing reports, and ensuring that assigned activities are implemented effectively and on time.

The candidate should be a resident of Balcad and should have good computer skills, including proficiency in Microsoft Excel and Google Workspace.

1. Key Responsibilities

The Project Coordinator will be responsible for:

Project Planning and Coordination

• Support the planning and coordination of project activities in accordance with approved work plans.
• Coordinate daily project activities and ensure tasks are completed according to agreed timelines.
• Assist in developing activity schedules, work plans, and implementation plans.
• Coordinate with project staff, partners, community representatives, and other relevant stakeholders.
• Follow up on project activities and identify delays or implementation challenges.

Project Implementation

• Support the effective implementation of project activities at the field level.
• Ensure activities are implemented according to project plans, procedures, and required standards.
• Assist in organizing meetings, workshops, trainings, community activities, and other project events.
• Support field teams and ensure that required materials and resources are available.

Documentation and Reporting

• Maintain accurate and organized project records and documentation.
• Prepare regular activity updates and project reports as required.
• Collect, organize, and maintain project-related data and information.
• Assist in preparing attendance sheets, activity reports, meeting minutes, and other project documents.
• Ensure project files and records are properly maintained and easily accessible.

Communication and Coordination

• Maintain effective communication with project team members and relevant stakeholders.
• Attend and coordinate project meetings as required.
• Follow up on action points and ensure agreed tasks are completed.
• Communicate project updates, challenges, and progress to the relevant supervisor or management.

Monitoring and Follow-Up

• Support monitoring of project activities and progress against approved plans.
• Identify implementation challenges and report them to the supervisor.
• Follow up on agreed corrective actions.
• Support the collection of information required for monitoring and reporting.

Administrative Support

• Use Microsoft Office applications and Google Workspace for project-related tasks.
• Maintain electronic and hard-copy project records.
• Support scheduling, correspondence, data entry, and other administrative activities.
• Perform other relevant duties assigned by the supervisor.

2. Required Qualifications

Education

• A Bachelor’s degree from a recognized university in Project Management, Business Administration, Management, Development Studies, Social Sciences, Economics, or another relevant field.
• Additional professional training or certification in project management or a related field will be an advantage.

Language

• Good command of English, particularly written and spoken English.
• Ability to communicate effectively with colleagues and stakeholders.

Computer Skills

The candidate must have good practical computer skills, including:

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Google Workspace, including:
• Google Docs
• Google Sheets
• Google Drive
• Google Forms
• Google Calendar
• Email and internet applications
• Ability to organize, store, and manage electronic documents.

3. Required Experience

• Previous experience in project coordination, project administration, program support, or a related role is preferred.
• Experience working with NGOs, development organizations, private-sector projects, or community-based projects will be an advantage.
• Experience preparing reports, maintaining project documentation, and coordinating activities is desirable.
• Experience using Excel and Google Workspace for project-related work is required.

4. Required Skills and Competencies

The successful candidate should demonstrate:

• Strong organizational and coordination skills.
• Good communication and interpersonal skills.
• Good report-writing and documentation skills.
• Good time-management skills.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Good problem-solving and follow-up skills.
• Professional attitude and integrity.
• Ability to work effectively with different stakeholders.
• Good knowledge of Microsoft Excel and Google Workspace.

5. Location Requirement

Important: The position is based in Balcad.

Applicants who are residents of Balcad are strongly encouraged to apply and should clearly indicate their current place of residence in their CV.

6. Required Application Documents

Applicants are required to submit:

1. Updated CV/Resume
2. Educational certificates or relevant academic documentation
3. Relevant professional certificates, if applicable
4. National ID or other valid identification document
5. Any other relevant supporting documentation requested during the recruitment process.

Applicants should ensure that all required information and supporting documentation are complete before submitting their application.

7. How to Apply

Interested and qualified candidates should:

Step 1 – Submit Your CV

Submit your updated CV through the application link provided by Khibrad Recruitment Agency.

Step 2 – Submit Supporting Documents

Send your supporting documentation to:

Email: [email protected]

Important Application Instructions

• Make sure your CV is updated and complete.
• Clearly indicate the position you are applying for: Project Coordinator.
• Ensure that all required supporting documents are attached.
• Check that your contact information is correct and active.
• Applicants should complete all required sections of the application form.
• Incomplete applications may not be considered.

8. Selection Process

Shortlisted candidates may be contacted for:

• Initial screening
• Written or technical assessment, where applicable
• Interview
• Reference or background checks
• Final selection

Only shortlisted candidates will be contacted.

About Khibrad Recruitment Agency

Khibrad Recruitment Agency supports organizations in identifying and recruiting qualified professionals for various positions and projects. We are committed to connecting qualified candidates with suitable employment opportunities through a transparent and professional recruitment process.

Position Summary

Requirement

Details

Position

Project Coordinator

Location

Balcad, Somalia

Education

University/Bachelor’s Degree

Language

Good English

Computer Skills

Excel, Microsoft Office & Google Workspace

Residency

Balcad resident

Experience

Project coordination/administration experience preferred

Application

CV + supporting documents

CV Submission

Application link

Supporting Documents

[email protected]

Khibrad Recruitment Agency – Connecting Qualified Professionals with Opportunities.